Welcome to the NIMDTA Course Booking System Terms and Conditions. By accessing this website and booking on a course event you agree to be bound by the following terms and conditions.


Upon Registration on the NIMDTA Course Booking System system, users are asked to provide personal details. Not all information is mandatory - where fields are mandatory this is indicated. Users must ensure that their details are accurate and are kept up-to-date. Contact details provided on this screen will be used to contact delegates in the event of any changes to an event.

Please note that Dental Course bookings can only be accepted from registered Dentists with an NHS commitment.


When you register via this website, we will ask you for personal details such as your name, e-mail address, correspondence details, work details and a password.

All personal details including those available to us via the Deanery database (where applicable) will be treated confidentially. Data is held on a secure server and we will fully comply with all applicable UK Data Protection legislation.

We use your information only for the following purposes:

  • Processing your booking & payment
  • Corresponding with you about your booking/attendance
  • Sending you information about future events
  • For registration at events i.e. name, specialty, place of work etc

  • NIMDTA's privacy notice is available at

    Our rights

    NIMDTA reserves the right to revise the terms & conditions and/or cancellation & refund policy at any time. The revised policies will supersede all previous versions.

    NIMDTA reserves the right to amend or cancel an event where necessary. In the event of cancellation, a full refund of any booking fee will be made. NIMDTA will accept no further liability.

    Target Audience

    All courses have a specific target audience. Before you book a place on an event it is essential to ensure that you are eligible to attend. Failure to do so may result in your booking being rejected.


    Reduced booking fees are available for some courses - to qualify a delegate must be a trainee within the Northern Ireland Deanery at the time of the course. They must also be registered on the Course Booking System with the email address they use to communicate with NIMDTA.

    Booking Confirmation

    On successful booking of your place at an event you will receive an automated email confirming details of the event and confirmation of any payment made or due (where applicable). You will also receive a booking reference number which should be quoted when contacting NIMDTA regarding your booking.

    Where payment is required for an event your place is only confirmed when payment is provided. You will only receive a confirmation email and booking reference number once this has been provided. Please also see “Payment” section below.

    Course requirements

    Some courses may have associated requirements which delegates are required to fulfil prior to the start of the course. These requirements will appear at time of booking and are also available from the "My Course Requirements" section when logged into the system. Delegates must confirm that they will provide course requirements during the booking process. Failure to meet the course requirements will result in entry to the course being refused and the delegate will not be eligible for a refund.


    If you are required to pay a course fee you will be directed to pay online immediately at the time of booking. You have 20 minutes to complete payment - after this time you will be required to restart the booking process.

    On successful payment you will be provided with a booking reference, and will receive a booking confirmation email from the NIMDTA Course Booking System. You will also receive a receipt from our payment service provider, WorldNET TPS.

    In the event of payment being declined you will be required to restart the booking process. In such cases you will also receive a receipt from WorldNET TPS showing that payment has been declined.

    If you experience any problems during the payment process and do not receive confirmation of your place or a receipt from WorldNET TPS please contact us via telephone or email as soon as possible.

    Course information

    Pre-course information (i.e. directions to venue, programme, pre-course reading etc) will be available to download from the Event Details screen – accessible from the Events list or within the “My Courses” view by clicking on the event name. It is imperative that your personal details are kept up-to-date as additional information may be sent to the last email or postal address known to the courses administrator.


    Evaluations are an integral part of the courses offered by NIMDTA and provide valuable feedback which is crucial to the ongoing development of relevant, high quality courses run by the Agency. To support this work we ask that all delegates complete their evaluations within 4 weeks of issue. Evaluations can be accessed and completed using the “Course Evaluations” link when logged into the NIMDTA Accent Course Manager system. Evaluations will be available for completion as soon as possible after the end of the event – delegates will be contacted via email to advise them when an evaluation has been issued. A Certificate of Attendance for an event will be issued when an evaluation for the event has been completed.

    Certificate of attendance

    A certificate of attendance (if applicable to the event) will be issued following full attendance of the event and completion of the event evaluation (see Evaluations above.)

    Cancellation or non-attendance

    To withdraw your attendance from an event you must notify us by email as soon as possible.

    Please refer to the Cancellation and Refund Policy for any necessary charges you may incur for cancellation or non-attendance after your booking has been made.

    Access to courses without prior booking

    Delegates who arrive at courses without prior booking will only be admitted if there are places available. Such attendance is subject to an administration charge of £30 in addition to the advertised course fee. Delegates will be invoiced for the total amount and only after payment has been received will the evaluation, certificate of attendance, and any relevant claims forms be released. Please note that admittance is at the discretion of the course facilitator.

    General Practice CPD Annual Membership

    The terms and conditions for GP CPD Annual Membership are in addition to the full Terms and Conditions on this page for the booking of courses/services.
    1. Annual Membership is for individual General Practitioners. It is non-refundable and non-transferable.
    2. CPD Members can gain access free of charge or at a reduced rate to the majority of services / courses offered on the CPD programme. Restrictions or exclusions may apply. These will be clearly documented on each course advertisement.
    3. To ensure that there is adequate provision of places for all members or non-members to attend courses on the CPD programme. GP Members who book a course and do not attend and do not meet the terms within the cancellation policy will be charged the full course fee.
    4. Once membership is purchased it will be activated the next working day. New members will be able to book courses at a discounted rate once membership has been activated.
    5. Conditions of membership may be subject to change.